Bridgend Male Choir General Data Protection Regulation

PRIVACY STATEMENT:

 

Bridgend Male Choir (BMC) is committed to protecting the privacy of all its members. This Statement of Privacy applies inclusively to the BMC website, the BMC Members website, Notice Board and any agreement entered into with BMC, thereby governing all data collection and usage. Furthermore, by using the BMC websites, you are consenting to the data practices described in this statement.

 

OUR PRIVACY PROMISE:

 

• To keep your personal data safe;

• Not to divulge or sell your personal data to any other individual or party;

• To ensure that block communication, e.g. email correspondence, preserves your privacy, and that any requested addresses are

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COLLECTION OF YOUR PERSONAL INFORMATION:

 

In accordance with current law, if you choose to become a member of BMC we will ask you to provide personally identifiable information such as your e-mail address, name, home or work address (your preference) and/or telephone number. Any information you provide about others must have their prior consent, i.e. you must ensure your entitlement to divulge such information. BMC will also collect anonymous demographic information that is not unique to you, e.g. post code, gender etc. Any information about you collected by BMC will be retained in choir records only for as long as necessary and permitted within the terms stated below, purely for legitimate choir purposes and to meet legal or any other obligations.

 

THE INFORMATION WE REQUIRE:

 

On registration as a probationer with BMC we will record your

 

• First name

• Last name

• E-mail address

• Contact number

• Postal address

• Harmony part.

 

Should you choose to withdraw from BMC whilst a probationer, or on your resignation from full membership, these records will be retained on the BMC database (i) for as long as we think you have, or might have, a relationship with us, (ii) until, at your request, we lose our options for communicating with you or (iii) to comply with any legal or regulatory obligations we may have.

 

On withdrawal of your consent for BMC to use your records for a particular purpose (e.g. you unsubscribe from a mailing list), we will normally delete such data straight away from our active records, although it may persist on back-up or archival media.

 

This policy does not affect your right to request us to remove your details from BMC records. This may be done by application to the choir Secretary.

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HOW WE USE YOUR PERSONAL INFORMATION:

 

• To operate the BMC members website and provide information you may have requested;

• To manage our relationship with choir members and ensure the regular communication of the choir committee’s decisions/proposals, and of its requests to choristers as they arise;

• To respond to members’ needs and develop new ways to fulfil these;

• To inform you of local and national concerts and rehearsals, and to communicate opportunities and information about BMC in general;

• To ensure that members are fully informed of the choir repertoire and any changes made to it by the MD;

• To make and manage financial payments;

• To collect and recover money that is due to us;

• To enable us to respond to complaints and seek to resolve them;

• To run the choir in an efficient and proper manner.

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IF YOU CHOOSE NOT TO GIVE US PERSONAL INFORMATION:

 

Under the terms of BMC membership we may need to collect personal information about you. If you choose not to give us such information this is likely to prevent BMC performing services required to run the choir efficiently and may result in our being unable to pass on to you essential information on choir activities. Rest assured that BMC undertakes to protect your personal information from third parties and to keep your data safe, private and secure.